FT Contract Administrative Coordinator

Southwest Ontario Aboriginal Health Access Centre (SOAHAC) is a diverse, dynamic, multiservice Indigenous health and wellness agency.  We strive to provide quality, wholistic health services by sharing and promoting traditional and western health practices to enable people to live in a more balanced state of well-being. SOAHAC provides services to Indigenous people including those who live on and off reserve, status, non-status, Inuit, and Metis within the Southwest, Waterloo Wellington and Erie St Clair regions. SOAHAC has a mandate of ensuring that health services are accessible, of high quality, and are culturally appropriate. It is SOAHAC’s objective to build health care capacity within Indigenous communities.  Currently, we are seeking the services of an Administrative Coordinator to join our interdisciplinary staff team to support all SOAHAC sites.

Reporting to the Director, Nshwaasnangong, the Administrative Coordinator will be a key player in keeping the day-to-day operations of SOAHAC running smoothly and moving key initiatives forward. This role will be responsible for supporting a wide range of tasks including supporting multiple cross-functional projects and assisting with the coordinating of daily activities that ensure that our clinic sites can focus on client care delivery.

This position is part of the broader team of Coordinators and will be expected to assist with larger meetings and organization wide events. These events may take place outside of regular hours; therefore, flexibility and the ability to travel between sites is essential to the role.

You will be a good fit for this job if you are:

· An excellent communicator

· Extremely organized with an eye for detail

· Tech savvy with above average computer skills

· A people person

· Solution focused

· A multi-tasker

· Excited by new challenges

Requirements

· Minimum of 3-5 years of experience in health care, public sector, or Not-for Profit organization(s) preferred.

· Experience managing multiple priorities simultaneously, including providing administrative support, tracking project progress, and following upon deliverable and milestones on important initiatives.

· Proven ability and experience using project management methodologies would be an asset.

· Demonstrated ability to work effectively and co-operatively with staff at all levels of an organization, members of the public, vendors and other partner, government, or health agencies.

· Ability to collaborate at all levels in the organization to ensure that administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are identified and resolved.

· Excellent communication skills including the ability to prepare briefing notes, synthesize materials and prepare PowerPoints and meeting materials.

· Demonstrated ability to effectively plan, organize and manage complex projects with limited supervision or direction.

· Excellent community engagement and relationship skills both within Indigenous communities and non-Indigenous environments

· Superior critical thinking, analytical and problem-solving skills.

· Ability to handle sensitive and confidential information discreetly and professionally.

· Understands business objectives, annual organizational priorities and key deliverables, annual reporting cycles.

· Outstanding integrity, initiative, creativity, and passion

· Valid Ontario “G” Driver’s license; personal auto insurance and access to a reliable vehicle

· Willingness to participate in Indigenous Cultural Safety Training, and ongoing cultural teachings and ceremonies.

· Clean and current police check as a condition of employment

· Up to date immunizations and records

Responsibilities

Administrative Support

· Ensure meetings organized and scheduled for optimized efficiency.

· Manage monthly Concur and expenses of select staff

· Manage the voicemail inbox of the Jordan Principle team

· Manage the email inbox of the Privacy and Occupation Health Department

· Assist with Student intake

· Provide administrative support and management of the OH&S committee minutes and scheduling

· Event planning and management

· Management of SOAHAC branded ordering of supplies, SWAG, apparel, and other materials

· Assisting with ICMs and Nurses with ordering of supplies, arranging education, and booking events.

This job may require additional responsibilities and duties as assigned by Southwest Ontario Aboriginal Health Access Centre.

SOAHAC values diversity and is an equal opportunity employer; however, hiring preference will be given to qualified Indigenous applicants. SOAHAC is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

If you are interested in applying for this position, please forward your cover letter and resume to careers@soahac.on.ca.