FT Contract Administrative Coordinator

Southwest Ontario Aboriginal Health Access Centre (SOAHAC) is a diverse, dynamic, multiservice Indigenous health and wellness agency. We strive to provide quality, wholistic health services by sharing and promoting traditional and western health practices to enable people to live in a more balanced state of well-being. SOAHAC provides services to Indigenous people including those who live on and off reserve, status, non-status, Inuit, and Metis within the Southwest, Waterloo Wellington and Erie St Clair regions.  SOAHAC has a mandate of ensuring that health services are accessible, of high quality, and are culturally appropriate. It is SOAHAC’s objective to build health care capacity within Indigenous communities.

Are you a knowledgeable and driven individual who is passionate about making a tangible difference? We are looking for an Administrative Coordinator to join the team at our London site. Reporting to the Director, Nshwaasnangong, the Administrative Coordinator will be a key player in keeping the day-to-day operations of SOAHAC running smoothly and moving key initiatives forward. This new role will be responsible for supporting a wide range of tasks including supporting multiple cross-functional projects and assisting with the coordinating of daily activities that ensure that our clinic sites can focus on client care delivery.

Why work with us?

· Make an Impact: Your work will amplify SOAHAC’s mission, ensuring that Indigenous communities have access to vital, wholistic health services.

· Innovative and Collaborative Environment: Work in a multidisciplinary setting that values the exchange of ideas, innovation, and collective learning.

· Professional Growth: Benefit from meaningful professional development opportunities in a culturally rich environment that supports your career aspirations.

· Supportive Benefits Package: Enjoy competitive pay, a supportive benefits package, and meaningful time off to ensure your personal well-being.

What we’re looking for:

· Experience: Minimum of 3-5 years of experience in health care, public sector, or Not-for-Profit organization(s) preferred.

· Indigenous Cultural Knowledge and Understanding: Knowledge of culture and local Indigenous communities in Southwestern Ontario an asset. Must be supportive of both Indigenous and western models of wellness and health care.

· Cultural Sensitivity & Awareness: A genuine respect for Indigenous cultures and practices, with an openness to learning and engaging with Indigenous communities. Experience with Indigenous communities is an asset.

· Administration and Project Management: Experience managing multiple priorities simultaneously, including providing administrative support, tracking project progress, and following up on deliverable and milestones on important initiatives. Proven ability and experience using project management methodologies would be an asset. Demonstrated ability to effectively plan, organize and manage complex projects with limited supervision or direction. Superior critical thinking, analytical and problem-solving skills. Understands business objectives, annual organizational priorities and key deliverables, annual reporting cycles.

· Community Engagement: Excellent community engagement and relationship skills both within Indigenous communities and non-Indigenous environments.

· Organization and Time Management: Exceptional attention to detail and accuracy and ability to manage confidential and sensitive information.

· Teamwork and Collaboration: Demonstrated ability to work effectively and co-operatively with staff at all levels of an organization, members of the public, vendors and other partner, government, or health agencies. You are a team player who can establish and maintain effective working relationships with others and across teams.

· Communication: Excellent communication skills including the ability to prepare briefing notes, synthesize materials and prepare PowerPoints and meeting materials.

· Additional Requirements: You have a valid driver’s license and access to a vehicle, as travel within the region may be needed. You’ll also need a clean police check and up-to-date immunizations and records.

What you’ll do:

· Administrative Support: Ensure meetings are organized and scheduled for optimized efficiency. Manage monthly concur and expenses for select staff. Manage the Jordan’s Principle team voicemail and the Privacy and Occupation Health Department email inboxes. Provide administrative support and management of the OH&S committee minutes and meeting schedule. Support organization event planning. Management of SOAHAC branded ordering of supplies, SWAG, apparel and other materials. Assist management team and nursing/clinical staff with ordering of supplies, arranging education and booking events.

What we offer:

· Cultural and Personal Development: SOAHAC offers a culturally supportive environment where personal and professional growth is encouraged. You’ll have the chance to make a lasting impact on Indigenous communities while building your career.

· Supportive Work Culture: Join a team that values collaboration, respect, and shared success. You’ll be supported every step of the way as you work to amplify SOAHAC’s message.

· Inclusive Employment Practices: SOAHAC values diversity and is an equal opportunity employer. We are committed to providing accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. 

If you are ready to make a real difference in the lives of Indigenous communities, amplify a message that matters, and be part of a team driving lasting change, we want to hear from you. Apply now and take the next step in your career with SOAHAC. 

This job may require additional responsibilities and duties as assigned by Southwest Ontario Aboriginal Health Access Centre.  

SOAHAC is committed to fostering an inclusive and equitable workplace where all voices are heard. We strongly encourage applications from Indigenous candidates, and we are proud to support diversity in all its forms. We provide employment and hiring accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation to apply or participate in an assessment process, please advise Human Resources.

If you are interested in joining our team, send your resume and cover letter to careers@soahac.on.ca.

We thank all thosefor applying but only those selected for an interview will be contacted.